Document Management System (DMS)

DMS is a system used to organize, store and retrieve electronic documents such as word, pdf, excel etc.

The benefits of DMS are:

•    Reduce data storage. Paper-based document management system utilise a lot of storage space. Scanning and storing it in a DMS can free up prime storage area. If required the physical documents can also be stored in less expensive location

•    DMS have powerful search facilities which can help you retrieve information quickly and save you ample time compared to searching it manually in a stack of paperwork

•    electronic documents can be shared internally or externally via e-mail thus saving cost and time

•    it can provide powerful security features for managing access control and privileges

•    the documents can be backed up and stored off-site as a disaster recovery

•    it provides version control

•    some documents can also be archived as future references.

•    Improved business processes to work efficiently

•    simple check-in/check out functionality to avoid users trying to change the same document.

We can set up and customise various open source DMS systems such as OpenKM. This will enable you to use the software without paying a hefty amount on licensing.

Contact us or request a call back for a FREE no obligation telephone advice or demonstration of Document Management System (DMS).

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